Events Assistant Job at Clout Promotion, New York, NY

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  • Clout Promotion
  • New York, NY

Job Description

We are seeking an energetic and highly organized Events Assistant with a proven track record of coordinating and supporting events in a fast-paced environment. This role requires an adaptable, detail-oriented professional who can manage multiple tasks, work cross-functionally, and deliver results under deadlines.

Key Responsibilities:

  • Coordinate and manage conference room bookings for both internal teams and external vendors.
  • Schedule, plan, and monitor special events, ensuring smooth execution from start to finish.
  • Provide on-site administrative support, including managing event logistics, maintaining timelines, and troubleshooting as needed.
  • Assist with budget tracking, procurement documentation, and recordkeeping for event-related expenses.
  • Collaborate closely with finance teams to ensure all documentation, receipts, and reports are accurate and up to date.
  • Serve as the primary point of contact for executives, vendors, and partners regarding event coordination, planning, and problem resolution.
  • Provide high-quality support to visitors, including greeting attendees, issuing access cards, and ensuring all event entry processes are seamless.
  • Oversee event communications, including distributing invitations, managing RSVPs, and providing necessary follow-up.
  • Manage and maintain records, ensuring compliance with organizational procedures.
  • Monitor and coordinate building access for event attendees, vendors, and staff.
  • Assist with event-related reporting, data tracking, and quality assurance.

Qualifications:

  • Must be a U.S. Citizen and willing to participate in a federal background investigation and drug test.
  • Demonstrated experience in event planning, coordination, or administration.
  • Proficiency in Microsoft Office and Google Suite products.
  • Strong organizational skills and exceptional attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to multitask, prioritize competing demands, and problem-solve efficiently.
  • A proactive team player who is adaptable and eager to step in wherever needed.
  • Experience working with executives, vendors, or cross-functional teams is a plus.

Why Consider This Opportunity?

This role offers a chance to be part of a collaborative and supportive team, where no two days are the same. You’ll play a critical role in coordinating events that drive productivity, engagement, and success.

Benefits Include:

  • Personal Time Off, Vacation, and Sick Leave
  • Medical, Dental, and Vision Insurance
  • Flexible Spending Account Options
  • Short-Term and Long-Term Disability Coverage
  • Life Insurance and Accidental Death & Dismemberment
  • Commuter Benefits
  • Employee Assistance Program
  • 401(k) with employer match and immediate vesting

Join Us:
We value diversity, inclusion, and growth. As an equal-opportunity employer, we encourage all qualified applicants, including Veterans, to apply. We look forward to welcoming an Events Assistant who is passionate about creating exceptional experiences and driving success.

Job Tags

Full time, Temporary work, Immediate start, Flexible hours,

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