Job Description

We are seeking an energetic and highly organized Events Assistant with a proven track record of coordinating and supporting events in a fast-paced environment. This role requires an adaptable, detail-oriented professional who can manage multiple tasks, work cross-functionally, and deliver results under deadlines.

Key Responsibilities:

• Coordinate and manage conference room bookings for both internal teams and external vendors.
• Schedule, plan, and monitor special events, ensuring smooth execution from start to finish.
• Provide on-site administrative support, including managing event logistics, maintaining timelines, and troubleshooting as needed.
• Assist with budget tracking, procurement documentation, and recordkeeping for event-related expenses.
• Collaborate closely with finance teams to ensure all documentation, receipts, and reports are accurate and up to date.
• Serve as the primary point of contact for executives, vendors, and partners regarding event coordination, planning, and problem resolution.
• Provide high-quality support to visitors, including greeting attendees, issuing access cards, and ensuring all event entry processes are seamless.
• Oversee event communications, including distributing invitations, managing RSVPs, and providing necessary follow-up.
• Manage and maintain records, ensuring compliance with organizational procedures.
• Monitor and coordinate building access for event attendees, vendors, and staff.
• Assist with event-related reporting, data tracking, and quality assurance.

Qualifications:

• Must be a U.S. Citizen and willing to participate in a federal background investigation and drug test.
• Demonstrated experience in event planning, coordination, or administration.
• Proficiency in Microsoft Office and Google Suite products.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize competing demands, and problem-solve efficiently.
• A proactive team player who is adaptable and eager to step in wherever needed.
• Experience working with executives, vendors, or cross-functional teams is a plus.

Why Consider This Opportunity?

This role offers a chance to be part of a collaborative and supportive team, where no two days are the same. You’ll play a critical role in coordinating events that drive productivity, engagement, and success.

Benefits Include:

• Personal Time Off, Vacation, and Sick Leave
• Medical, Dental, and Vision Insurance
• Flexible Spending Account Options
• Short-Term and Long-Term Disability Coverage
• Life Insurance and Accidental Death & Dismemberment
• Commuter Benefits
• Employee Assistance Program
• 401(k) with employer match and immediate vesting

Join Us:
We value diversity, inclusion, and growth. As an equal-opportunity employer, we encourage all qualified applicants, including Veterans, to apply. We look forward to welcoming an Events Assistant who is passionate about creating exceptional experiences and driving success.

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