Job Description

Job Description

Job Title: Event Assistant

Location: Prontonet Work Bizz

Job Type: Full-Time

Reports To: Event Manager / Event Coordinator

Job Overview:

We are seeking an organized, detail-oriented, and proactive Event Assistant to support the planning and execution of various events. The ideal candidate will possess strong communication skills, a passion for event coordination, and the ability to manage multiple tasks simultaneously in a fast-paced environment. This role offers hands-on experience in event management, making it a great opportunity for those interested in growing within the events industry.

Key Responsibilities:

• Help with event logistics such as booking venues, arranging transportation, and ordering supplies.
• Communicate with vendors, suppliers, and clients to ensure all event needs are met.
• Provide on-site support during events, managing attendees and addressing any immediate concerns.
• Assist in managing event schedules, timelines, and registration processes.
• Help with the creation and distribution of event materials, including signage, programs, and promotional items.
• Maintain accurate records of event expenses, budgets, and contracts.
• Track inventory of event-related materials and assist with ordering when necessary.
• Assist in post-event activities, including follow-up communication, evaluations, and reporting.

Qualifications:

• High school diploma or equivalent (College degree in Hospitality, Event Management, or related field preferred).
• Strong organizational and time-management skills.
• Ability to multitask and remain calm under pressure.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Basic knowledge of event management software is a plus (e.g., Cvent, Eventbrite).
• Ability to work flexible hours, including evenings and weekends, as needed.
• Positive attitude, team-oriented, and eager to learn.

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